Global Option

Global Option

Global option is commonly used in peach-tree accounting software to increase the security or privacy and efficiency level (spell check) of company that using peach-tree accounting there are certain level which used to increase security level to gain this opportunity the company executive level person first of all go to the “option” manu and then select the “Global…” this procedure is given below you can easily understand with the help of step by step images as follows

When you click on global… option the following window will appear

This security and efficiency level divided into four categories:

1: Accounting

2: General

3: Peachtree Partners

4: Spelling

1: Accounting

In this section the following benefits to the user is available

Decimal Entry:

                In this section the user avail two options

                                Automatic: This option is useful want the user avoid to write in points

For Example: If you write decimal as 1525 this convert it into 15.25 if you select 2 decimals option and this decimal option can be selected up-to five decimals i.g 15.25111

                                Manual: If you select manual then the user have to write decimal after point using this symbol (.)

Take another example first I select automatic option from global option with 3 decimals and go to record any type of amount in my example I go in Receipt window to see the effect of this option

As you can see that I only type 12345678 in unit price Column and the software automatically consider it as Rs.12345.678 this is because I chose 3 decimals after point and I want to avoid the use of point (.) key again and again to save time and increase typing speed then you can chose up to five decimal option which means the software will show up to five decimals after point (.)

Note: usually most companies use manual option

Hide General Ledger Account

This option is useful for the companies who want to increase the company’s privacy internally. It means that if one employee of company has duty to maintain only Sales orders records he or she has no concern where Receivable’s record has been maintained. In short this option increases the company’s confidentiality level to avoid or at least reduce fraudulent activities.

For Example: If unchecked the account receivable option this means Account Receivables General Account will show in Quotes, Sales orders, invoicing, Credit memos, Receipts.

Same is the case with Account Payable General Account if I Unchecked the Account payable general account it will show in Purchase orders, Purchases, Credit memos, payments

Payroll Unchecked will show general account in payroll account

Let see with help of images

I am going to Sales orders to see this effect of Account Receivable General Account (hide or show)

As you can see that on right side in model center 112 is my Account Receivable ID, which show because I unchecked in the global option

If I select the Check box from global option for Account receivable then you can see the following result in which you can compare between above and below picture that in one (above) quote picture The account receivable general account shows but not in anther (below) picture

Now I’m going to Payments to see the effect of Account payable General Account (hide or show)

As you can see that on right side in model center 210 is my Account Payable ID, which show because I unchecked in the global option

Other Options

         i.            Warn if record was changed but not saved: it means when you type something but not save then warring to save message will pop-up

For example if you type Account ID in chart of account and go to type description and you suddenly you realize you type wrong Account ID and when you go to remove id the message will pop-up to save or not.

As you can easily see that I type wrong Account ID and go in description when I go back to remove Account ID the warning message shows

Note: If you Unchecked from global option this message will not appear.

Hide Inactive Records: this option enable user of user of software he can hide or show inactive records as we earlier sew inactive option in chart of accounts using Global option

Recalculate Cash balance option

If you select check box from global option the current cash balance will calculate automatically Receipts, payments and payroll. For example If I unchecked automatically recalculate option then I have to click on dollar sign ($) to see current balance of cash

If I Select Check box of recalculate automatically I not need to click Dollar sign ($) cash balance will automatically show and even the Dollar sign ($) can not be availed to click.

General Tab

General tab include four divisions first is

Improve Performance:

                    i.            Do not print full length of report : If you select this check box you can print a short repot quickly because this option allow software to show report of 12 pages print only in 2 pages.

                  ii.            Do not show quantity on hand in inventory item: Again this option is used to increase company’s confidential level in which an employee who has duty to record inventory item should not concern with how much quantity of inventory item company has on hand.

                                   

a)      Lets go to inventory to see with uncheck box. We can easily see inventory on hand

b)     Lets go to inventory item again after selecting check box option for do not show inventory on hand

Line Item Entry Display

        i.            1 Line:  If you select this option you can’t see the description that is written in your selected maintain chart of accounts.

      ii.            2 Line: This option is enable the user to see the description that is written in your chart of account for selected Account. In my example I have written “News Paper Exp.” And when I enter account ID for newspaper expanse the description  will show that is written in my Maintain chart of accounts

Note: you can easily understand with the above images comparison that if you select 1 Line your description will show only in one line that you currently written And if you select 2 line option you will see tow descriptions one that you currently written with the previous description that is written in the chart of accounts.

Smart Data Entry

        i.            Automatically field completion: this is a check box if you select this option the software allow the user to write only one letter of word in any look-up button section and remaining word or sentence will automatically completed. But if you uncheck this box option the remaining field not completed automatically

As you can easily understand from above pictures that in first picture I only write the Alphabetic letter “N” and the software completed it with “N001” and go to its account ID place. If I Uncheck Automatically field option then you can see in second picture I write Alphabetic letter “N” butt it not completed automatically with “N001” and nor went to account ID place.

      ii.            Drop-Down list display automatically: this check box option is also relate to look-up button section, as you can see from above picture if you select check box option this will drop down a list where you can see all account ID with their descriptions but if you uncheck this box the list will not drop-down as you can see in the picture below

You can easily judge from above picture that there is Automatically field completion option is selected but Drop-Down list display automatically option is not selected because I write Alphabetic letter “N” and it completed automatically up to “N001” but the list is not drop-down and nor went to account ID place. I have to click manually on the look-up button to see account ID and their descriptions.

Color Scheme: This option is used only to change some colors of peach-tree software there are five options available you can change color accordingly. When you select any option out of five available color options by clicking on radio button you have to restart this software to change the effect of colors.

For Example: if I Select professional option out of five and restart this software the color will look like that as below.

Rest all one-time message Reset option: this option allow user to see all messages again that he select not show again.

Peach-tree Partners Tab:

This tab increase the security level of Peach-tree software

Peach-tree Partners Security Level: In this section there are three options can be chosen with the help of radio button, these option are as follows

        i.            Low: it means Peach-tree partner software automatically run e.g. stamps

      ii.            Medium: it means software will ask you before running any partner software.

    iii.            High: it means there is high security level and not allow any other partner software to run.

Spelling Tab:

This section of software relate to spelling checking that you type for this purpose there are tow option available (i) check spelling when you type (ii) check spelling when you typed and click on save button.

If I select check spelling when save the following window will appear to select spelling.

There is other option related accuracy in three types

        i.            Fast but less accurate

      ii.            Moderately fast and accurate

    iii.            Slow but accurate.

There is also running option: you can chose these option as you want to treat with your spelling.

In the end last you can add dictionary if you think the software has not efficient dictionary as you want.