Purchase Order & Received Inventory

How to Make Purchase Order

To make purchase order go to the task menu and click to the purchase orders… as appear in the below picture

After click purchase orders.. as above shown the following window will appear as below

Vendor ID: In this section you have to chose your vendor or make new vendor from whom you want to purchase your raw material( in manufacturing business) or resell able goods (In trading business).

Date: Here there are to dates first date is when you write purchase order and second is under which deadline you want your goods.

Ship to: Here you can give the address where you want your goods would reached.

PO NO. Here you must have to fill Purchase order number section otherwise the purchase order will be inappropriate.

A/P: Here you have to select account payable as you already make in chart of accounts section to make payment.

Term: This term is used for discount purpose as you written in vendor accounts

Quantity: In-this section you can add quantity you want to purchase

Item: Here you can select the goods item you want to purchase. When you fill quantity and item section description, amount, unit price will automatically filled if you these things written when you make your vendor account.

GL Account: Here you can select your raw material inventory account as you make in chart of account.

Purchases/Receives inventory

First of all you have to click “Task” Manu and select the Purchases/Receives inventory… as below picture explained.

After the following window will appear to enter data.

Vendor ID: here you have to select vendor to whom purchase order issued.

Date: Here you can select date when you received your goods.

Invoice No. Here you have to enter invoice no. that you received from your vendor

Apply to purchases 0.00: you can use this option when you not already issued purchase order

Apply to Purchase Order 0.00: This option is automatically appear when you chose your vendor to whom purchase order issued, the tab look like that below

Here you can see that first you have to chose purchase order no. (555) then Item that you recieced , and quantity that you received.

Note: In apply to purchases Term will be blank which means you can enter Discount Term but in Apply to purchase order the credit term only can be changed from Maintain Vendor account.